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K12 - LA - RFP

REQUEST FOR PROPOSALS
State of:
City of:
School District:
Contract Type:
File Number:
Solicitation Number:
Project:
Published on:
TABLE OF CONTENTS

SCHEDULE OF EVENTS
1. RFP distributed to vendors:
2. Deadline for Submittal of Proposals:
3. Deadline for RFP questions:
4. Deadline for RFP response to questions:
5. Proposals due:
6. Evaluation committee review:
7. Recommendations to Board of Education:
8. Negotiate contract/provider signed contract:
9. Contract fully executed:
10. Anticipated earliest begin date:
11. Late bids will be returned to the bidder unopened.
INSTRUCTIONS
1. The AGENCY is seeking proposals from qualified consulting firms to assist the District in :
2. Interested firms are invited to submit one original signed proposal and five (5) separate digital copies (individual CDs or flash drives) in PDF format. The proposal shall be made in the format provided and the complete proposal, together with any and all additional materials, shall be enclosed in a sealed envelope addressed and delivered no later than:
  1. Mailing Address
    1. District Office:
    2. Street Address:
    3. City, State, Zip Code:
    4. To the attention of:
    5. This Request for Proposals (RFP) does not commit AGENCY to award a contract or pay any costs incurred in the preparation of a proposal responsive to this request. The District reserves the right to accept all or part of any proposal or to cancel in part or in its entirety this RFP. The District further reserves the right to accept the proposal that it considers to be in the best interest of the District.
    6. All requirements must be addressed in your proposal. Non-responsive proposals will not be considered. All proposals, whether selected or rejected, shall become the property of the District. Firms are responsible for checking the website periodically for any updates or revisions to the RFP.
3. REQUEST FOR INFORMATION
  1. Questions related to this RFP should be submitted in writing to:
    1. Administrative Office::
    2. Street Address::
    3. City, State, Zip Code:
    4. To the attention of::
    5. Questions related to this RFP should be submitted no later than::
INTRODUCTION AND EXECUTIVE SUMMARY
1. The reason behind the RFP:
2. Briefly introduce your school:
3. The product or service you seek:
4. A summary of key points and due dates:
BACKGROUND
1. Overview of your school, students, culture, and community:
  1. Background on the student population:
  2. Outline of the content or learning objectives to be covered:
  3. Samples of any existing subject matter or description of available subject matter expertise:
  4. Description of the delivery technology or types of media to be used :
DETAILED SPECIFICATIONS AND REQUIREMENTS
1. Define your audience:
2. Requirements and desired features:
3. System integration needs:
4. Preferred tools or systems:
ASSUMPTIONS AND CONSTRAINTS
1. Key assumptions:
2. Constraints:
TERMS AND CONDITIONS:
SELECTION CRITERIA / WEIGHTED SCORING
1. Demonstrated understanding and responsiveness to the RFP.:
2. Proposals and experience of firm and personnel named in the proposal.:
3. Past experience in assisting school districts in implementing similar projects:
4. Describe your company’s commitment to ____________. Include ______________:
5. Project understanding and approach including an understanding of the District.:
6. Satisfaction of previous clients. Provide three (3) references that reflect similar demographics and student performance, and are similar to the work contemplated in this RFP. Include the scope of work for each reference.:
7. Oral interview.:
8. Completeness and quality of the proposal.:
9. Cost proposal.:
PROCESS FOR SELECTING FIRM
1. A Selection Advisory Committee will select and rank in the order of their qualifications those companies deemed to be the most highly qualified to perform the required work.
2. The Selection Advisory Committee may choose to interview any, all, or none of the respondents as may be in the best interest of the District. If interviews are held, the chairpersons will notify those companies selected as to the place, date, and time. The District will make investigations as necessary regarding the financial stability of any or all respondents and may require review by the District’s legal counsel. The names of all firms submitting proposals and the names, if any, selected for interview shall be public information. After award, final ranking, committee comments, and evaluation scores, the contents of all proposals become public information. Firms that have not been selected shall be so notified in writing after the conclusion of the selection process.
AWARD
1. Proposals will be evaluated based on the degree to which the proposed solution meets or exceeds the stated requirements, the perceived maintainability and supportability of the proposed solution, the acquisition cost of the proposed solution, recurring costs associated with the proposed solution, other capabilities provided by the proposed solution not addressed in this RFP, the delivery and implementation timeframe of the proposed solution, reputation of the vendor and products included in the proposed solution, and District experience with the vendor.
2. The order of the criteria listed is of no consequence. The weight to which each criterion is considered at the sole discretion of the District will be based on the following: Cost, Safety, Sustainability, Purchasing Power, and Technology.
AWARD OF CONTRACT
1. The award of the Contract will be made to the responsive Bidder whose bid conforms, as specified in this document, and that is most advantageous to the District, price, and other factors being considered. The District reserves the right to reject any and all bids or part thereof and waive any irregularities.
TIMELINE TO START WORK
1. Start time to begin the work shall be determined after Board of Education Approval.
Addendum

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K12 - LA - RFP

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