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Local - LA - RFQ

REQUEST FOR QUOTES
Project:
File Number:
Solicitation Number:
Published on:
Agency:
Street Address:
City, State, Zip Code:
TABLE OF CONTENTS

Executive Summary: :
KEY INFORMATION
1. Context
  1. This Request for Quote (RFQ) is an invitation to suitably qualified suppliers to submit a Quote for the contract opportunity of:
2. Schedule of Events
  1. Deadline for suppliers’ questions (Deadline for Questions):
  2. Deadline for the Buyer to answer suppliers’ questions:
  3. Unsuccessful Respondents notified of award of Contract:
  4. Respondents debriefs:
  5. Anticipated Contract start date:
3. Contact Information
  1. All enquiries must be directed to our Point of Contact. We will manage all external communications through this Point of Contact
  2. Point of Contact
    1. Agency or Department:
    2. To the attention of:
    3. Street Address:
    4. City, State, Zip Code:
    5. Email:
  3. Developing and submitting your Quote
    1. This is an Open Bid competitive tender process.
    2. This is a Sealed Bid competitive tender process.
    3. Take time to read and understand the RFQ. In particular:
    4. Develop a strong understanding of our Requirements detailed in Section 3.
    5. In structuring your Quote consider how it will be evaluated. Section 4 describes our Evaluation Approach.
    6. For resources on tendering go to:
    7. If anything is unclear or you have a question, ask us to explain. Please do so before the Deadline for Questions. Email our Point of Contact at:
    8. In submitting your Quote you must use the Response Form provided
      
      only .pdf
    9. You must also complete and sign the declaration at the end of the Response Form.
    10. You must use the pricing schedule template for your pricing information.
      
      only .pdf
    11. Insert any additional instructions here e.g. 2 envelope system, mailbox size limit, limit on number of pages and font size, format for soft copies etc.:
  4. Address for submitting your Quote
  5. OPTION TWO: deliver hard copies
    1. Quotes must be delivered in hard copy. We require [insert number] of copies. :
  6. For Quotes sent by mail
    1. Name of Procurement Project:
    2. Name of Responsible Officer:
    3. Name of Agency:
    4. Street Address or PO Box:
    5. City, State, Zip Code:
  7. For Quotes delivered by hand or courier
    1. Name of Procurement Project:
    2. Name of Responsible Officer:
    3. Name of Agency:
    4. Street Address:
    5. City, State, Zip Code:
  8. OPTION THREE: deliver hard copies with one soft copy
    1. We require [insert number] hard copies :
    2. We require [insert number] soft copy/s on disk or memory stick:
  9. For Quotes sent by mail
    1. Name of Procurement Project:
    2. Name of Responsible Officer:
    3. Name of Agency:
    4. Mailing Address or PO Box:
    5. City, State, Zip Code:
  10. For Quotes delivered by hand or courier
    1. Name of Procurement Project:
    2. Name of Responsible Officer:
    3. Name of Agency:
    4. Street Address:
    5. City, State, Zip Code:
  11. Our RFQ Process, Terms and Conditions
    1. Offer Validity Period: In submitting a Quote the Respondent agrees that their Quote will remain open for acceptance by the Buyer for [insert number] calendar months from the Deadline for Quotes. :
    2. The RFQ is subject to the RFQ Process, Terms and Conditions (shortened to RFQ-Terms) described in Section 8. :
  12. Changes to the RFQ or RFQ process
    1. If, after publishing the RFQ, we need to change anything about the RFQ, or RFQ process, or want to provide suppliers with additional information we will let all suppliers know by:
REQUIREMENTS
1. Instructions: Describe what it is you want to purchase: scope of work, terms of reference, statement of work, description of services, specification of goods etc:
2. Background
  1. This procurement relates to the delivery of [insert policy or business outcome that it relates to]:
  2. Previously these have been provided by [summarise how the goods or services have been delivered in the past]. :
  3. Going forward we wish to [insert your strategy for future delivery]:
3. What we are buying and why
  1. This RFQ relates to the purchase of [describe the specific goods or services]:
  2. The key outcomes that we want to achieve are [insert key outcomes]:
4. What we require: the solution
  1. We are seeking a solution that [describe the specific goods or services required]:
5. What we require: capacity
  1. We are seeking suppliers that are able to demonstrate the following capacity [describe the supplier capacity]:
6. What we require: capability
  1. We are seeking suppliers that are able to demonstrate the following capability [describe the supplier capability]:
7. Contract term
  1. We anticipate that the Contract will commence on:
  2. The anticipated Contract term and options to extend are:
    1. Base Year:
    2. Option Year 1:
    3. Option Year 2:
    4. Option Year 3:
    5. Option Year 4:
8. Key outcomes
  1. The following are the key outcomes that are to be delivered.:
    
    Description Indicate date for delivery
9. Other Information
  1. We estimate the quantity to be delivered is:
    
    Quantity Details
  2. We require the goods / services be delivered at:
    
    Address
  3. Payment will be [on successful delivery of milestones / at the end of the Contract / monthly on invoice].
  4. New Intellectual Property arising as a result of the Contract will be the property of [insert the IP position – make sure whatever is stated here is reflected in your Proposed Contract in Section 5]
    1. Intellectual Properties:
      
      Intellectual Properties Ownership
  5. Other Tender Documents:
    
    Document Description Location
10. Pre-conditions
  1. Each Quote must meet all of these pre-conditions. Quotes which fail to meet one or more will be eliminated from further consideration.
  2. Respondents who are unable to meet all pre-conditions should conclude that they will not benefit from submitting a Quote.
    1. Pre-conditions:
      
      Pre-Conditions
11. Evaluation criteria
  1. Quotes [which meet all pre-conditions - will be evaluated on their merits according to the following evaluation criteria and weightings. :
    
    Criterion Weighting (%)
  2. Scoring Criteria :
    
    Rating Definition Score
Pricing Information
1. Pricing Sheet:
  
  Item Number: Quantity and Unit: Description: Price per Unit: Total:
Proposed Contract
1. In submitting your Quote you must let us know if you wish to question and/or negotiate any of the terms or conditions in the Proposed Contract, or wish to negotiate new terms and/or conditions. The Response Form contains a section for you to state your position. If you do not state your position you will be deemed to have accepted the terms and conditions in the Proposed Contract in full.]
  1. Contract Template
    
    only .pdf
  2. Addendum
    
    only .pdf

Description	Indicate date for delivery

Quantity	Details

Address

Document Description	Location

Local - LA - RFQ

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